# Creating a purchase order

When You need to place an order, whether it's for office supplies, a service contract, or raw materials — creating a purchase order in Fitek is where it starts. The idea is simple: fill in what You're ordering, from whom, and for how much. Then send it for approval.

### **Before You start**

Make sure You have the PO creator role. If You don't see the option to create a new purchase order, check with Your administrator, You might not have the right permissions yet.

<figure><img src="/files/gZZKuGuzB05TJlEnCHdL" alt=""><figcaption></figcaption></figure>

### **Creating a new purchase order**

To create a purchase order, go to Purchase orders and click on the button to add a new one. You'll need to fill in two main parts: the header and the lines.

**Header information** is the general data about the order:

* Supplier: who You're ordering from (Supplier is edditable after submitting PO order)
* Description: a short note about what this order is for
* You can edit PO number after you have saved it

**Order rows** are the actual items or services You're purchasing. For each line, You'll add:

* Description of the product or service
* Quantity
* Unit (pieces, hours, kilograms, whatever applies)
* Net amount per line
* VAT per line

Fitek calculates the totals automatically, so You don't have to add those up Yourself.

<figure><img src="/files/XmgAyzUrtJ1kI5BbRSER" alt=""><figcaption></figcaption></figure>

### **Internal or external?**

When You create a purchase order, it can serve two purposes. If it's an **internal PO**, it stays within Your company, it's a request for approval, not something You send to a supplier. If it's an **external PO**, You'll eventually export it as a PDF and send it to Your supplier.

### **Adding cost objectives**

If Your company uses cost objectives, like cost centres, projects, or departments, You may need to assign them when creating the purchase order. Depending on how Your administrator has configured things, some dimensions might be mandatory and others optional.<br>

<figure><img src="/files/W9YITTVcUeKvwTwQYB38" alt=""><figcaption></figcaption></figure>

Keep in mind that cost objective settings can be different for purchase orders and invoices. So even if a certain dimension is optional when You create a PO, it might be required later when the invoice arrives. If You're unsure which fields to fill in, check with Your administrator or look at Settings → Accounting register for the current configuration.<br>

<figure><img src="/files/64qKpXjosuAFm1htt5ya" alt=""><figcaption></figcaption></figure>

### **What happens next**

Once You've filled everything in, added confirmation flow, saved the purchase order, it goes into the approval flow. The right people in Your company will get notified that there's a PO waiting for their decision.


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