# Replace user

Use this option when you want to swap one approver for another in the same step, without changing the rest of the confirmation flow. This is helpful when responsibilities change (for example, new manager) and you want new invoices to go to the correct person, while keeping the same approval logic.

**What “Replace user” does for you?**

* You **keep the same step and order**,
* but you **swap one approver to another** in that step.

This is useful when:

* A manager changes, and all their approvals should go to the new manager.
* A temporary approver should be replaced with the permanent one.
* Someone was added by mistake, and you want the correct approver in the same place in the flow.

**What changes and what doesn’t?**

* The **structure of the flow** (steps, X of Y, parallel vs. single) stays the same.
* The **old user is removed** from that step and **the new user is added** in their place.
* Future invoices using that flow will use the **new approver** at that step.

**Who can do it and where?**

**In Settings → Confirmation flows** (company-wide change):

* Only Administrators can open a flow and replace one approver with another in the same step
* Changes apply to all future invoices using that flow

{% hint style="info" %}
**On a single invoice** (invoice-specific change):

* Users with these roles **can edit the confirmation flow** on that specific invoice:
  * Approver + Assigner
  * Approver + Assigner + Completing workflow
  * Administrator
* They can click the **Edit confirmation flow** (pencil) icon on the invoice to replace a user or adjust the flow **for that document only**.
  {% endhint %}

<figure><img src="/files/P7avg1E2XSXKisDEur4h" alt=""><figcaption></figcaption></figure>


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